THE USE MANAGEMENT TOOLS IN COMPANIES TO INCREASE EFFICIENCY
Every well-managed company depends on strategic planning to define the steps and initiatives it will take to make the best business strategy frameworks. You can – and should! – use strategic tools for companies to build this plan.
In order to do this, we create a model of the company’s processes to achieve its business goals. Learn how to use management tools and strategy analysis. We’ve separated some that are key. Take a look!
5 strategic tools for companies
1. SWOT analysis
Before you can get going or draw up action plans, you need to analyze your company from the inside, taking into consideration the environment in which it is operating. Let’s start with one of the most popular and used management matrices, SWOT analysis.
The corporate strategy framework tool for companies that can’t survive without planning, begins by analyzing the company’s core environment. The environment that you can control, in search of the strengths and weaknesses of your business.
It then looks at the external and uncontrollable environment, where the laws of business, government policies and the events of nature, among other factors, prevail. Within this field we look for opportunities and threats.
The objective of the SWOT matrix is to discover how its strengths can leverage opportunities and defend the company from hazards, as well as determine which weaknesses can make threats even more serious and prevent them from taking advantage of an opportunity to perform appropriate action.
2. Canvas business model
Both in thinking about new businesses and to restructure the existing ones, the canvas business model is a table with 9 fields, in which important details about several strategic factors of the company must be filled. These are the fields:
2.Relationship with clients
The idea is that by doing this in an organized and proximate way within the corporate strategy framework, the interrelationships between each field becomes clear and it is easier to make an integral and complete plan.
3. 5W2H: 7 questions to define an action plan
Let’s say that after using the two strategic tools for companies described above, you decide to take action and put together a task plan.
How will you perform that? What kind of information will you use?
To solve this problem, just answer the 7 questions that are contained in the acronym 5W2H:
- How much?
With this method, if the task to be performed is well presented, people will know what to do.
Beyond this you also have to specify deadlines, preferably with a schedule.
Then nominate those who’ll be responsible for the tasks, who can assist them and who will be the managers, supervisors, etc.
Also define where things will happen, if there is a specific location for the implementation and where the meetings and deliveries will be carried out.
Why do this? Understanding the reasons gives meaning and relevance to a project.
Is there any specific technology, methodology or procedure to be employed in this plan? Define the basis of how things should be done.
Finally, it is important to control costs and expenses, allocate funds and prepare a budget.
Speaking of action plans and assignment of responsibilities, Trello is an important strategic tool for companies at this stage. It allows you to create tables for different projects, with columns for the tasks to be done that are in progress or completed.
Another function is the assignment of tasks for team members. Thus, each person knows exactly what their obligations are, and the other members also know who to turn to in case of any doubts about a certain stage of the process.
Lastly, Trello also allows the creation of an activity schedule. You can stipulate the deadline for each item, so you know that everything is running on schedule.
5. Six Sigma
You have now set up an action plan, but how do you perform it with any confidence? The Six Sigma methodology is used to ensure that the results of company activities reach qualitative high levels, delivering products and services with minimal disruption and error.
For this there are 5 steps:
1.Define: what is important and is really beneficial for the company.
2.Measure: the results of the processes and their steps.
3.Analyze: data in search of the reasons that may be leading to results below the desired quality.
4.Improve: the processes by implementing solutions that not only correct the errors, but that prevent and avoid them from occurring again.
5.Control: checking if the measures adopted are having the desired effects and if it’s not possible to increase the quality even more, improving the processes.
There’s one more strategic tools for companies for you to know and use:
6. 5S Program
The 5S quality program has that name inspired by 5 words in Japanese that can significantly help your company to keep processes in order and achieve excellent results:
- Seiri = Use: separate what is needed from what is not needed for your work.
- Seiton = tidiness: everything has a right place where it should be kept.
- Seiso = Cleanliness: keep the environment clean and healthy, pleasant to work with.
- Seiketsu = Standardization: rules are the best way to keep everything clean and tidy.
- Shitsuke = Discipline: if everyone commits to the rules, they become habits and are followed naturally and without effort.
7. PDCA Cycle
The PDCA cycle (Plan, Do, Check, Act/Adjust) is a great strategic tool for companies that want to automate their processes and improve productivity. This methodology is based on four steps: Plan (plan), Do (execute), Check (monitor/control), and Act (act, which can also be “Adjust” if you notice that improvements are needed).
The model helps process steps to be defined and ensures that they are always respected, monitored, and constantly improved. The PDCA is a cyclical matrix, which means that every time you reach the end, it is time to start the cycle again.
With these 7 strategic tools for companies, you will be able to better organize your business planning through business frameworks and models and thereby achieve your goals. You can use them with one another and have the help of these management tools during the various stages of your plan.
Start from the diagnosis of your company and the macro environment, understand and plan a corporate strategy framework. Then define the actions, control their quality and ensure that the processes are being followed correctly. The result will be a more efficient operation.
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